You don’t need more time next year.
You need better rules for how your time gets used.

That’s what this tutorial is about—and why I’ve fallen in love with HighLevel.

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Watch the Full Tutorial

In this post, I’ll walk you through the exact system I demo in the video: how I use HighLevel to protect my focus, set clear boundaries, and make it easy for the right people to get access to my calendar—without endless back-and-forth emails.

You’ll also see why I partnered with HighLevel as my main system for time management, automation, and client experience.

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Why “Managing Time” Isn’t the Goal (And What Is)

Time is slippery. It doesn’t actually sit in your hands to be “managed.”

What is in your control?

• Your rules for when and how people can access you
• Your systems for honoring those rules—especially on the days you feel off, tired, or forget the plan

Most people try to fix their schedule with:

• A new planner
• A more complicated time-blocking strategy
• A “fake assistant” email account

What you actually need is one simple system that:

• Knows when you’re available
• Respects your existing commitments
• Makes it easy for people to book the right kind of time with you
• Holds your boundaries for you

That’s the role HighLevel plays in my business.

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Meet Your “System for Success”: Why I Use HighLevel

This video post is sponsored by HighLevel, and I’m now an official partner with them—for a reason.

HighLevel has replaced an entire stack of tools for me:

• Calendars & scheduling
• Landing pages & opt-ins
• Email follow-up and automations
• Client communication and reminders

All in one place.

💡 Try HighLevel For 30 Days Free—Click Here

Most people only get 14 days to try HighLevel. With my link, you get 30 days free, so you can actually set this up, test it, and feel the difference in a real month of your life.

And when you start that trial with my link, you also unlock a special bonus…

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Free 3-Day Planning Event: Best Year Ever

When I took my coaching clients to New York for my Best Year Ever intensive, I taught them the same decision-making and planning frameworks I use at the highest level in my business.

So many people messaged me saying, “I wish I could have been there,” that I decided to bring it online.

Best Year Ever (Virtual)

• 3 nights, live training
• You can attend from home
• I’ll walk you through how to design your best year—whether you’re trying to grow your business, leave your job, or simply stop drifting

You can attend for free when you start a HighLevel 30-day free trial through my link.

💡 HighLevel 30-day free trial
💡 Best Year Ever Pre-Registration

Now, let’s talk about how to turn HighLevel into your calendar bodyguard.

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Step 1: Connect HighLevel to Your Existing Calendar

Before you create any fancy appointment links, your system needs to understand your real life.

Inside your HighLevel account:

1. Go to Settings → My Staff
2. Add yourself as a user (yes, you’re staff!)
3. Under Calendar Configuration, connect your existing calendar
   • For me, that’s Google Calendar
   • HighLevel needs to know:
     • Where to add new appointments it books for you
     • What times you’re already busy so it doesn’t double-book you

Think of this step as telling HighLevel:

“Here’s my real life. Always check this before you promise my time to anyone.”

Once that’s integrated, every appointment type you build in HighLevel will respect:

• Your existing bookings
• Your “busy” blocks
• The scheduling rules you define for each type of meeting

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Step 2: Build Calendars for the Actual Ways You Meet People

Most people have one generic calendar link that they use for everything.

That’s how you end up with:

• Deep-focus days full of random calls
• Podcast interviews on days you swore you’d protect
• “Quick chats” that eat your entire afternoon

Instead, create different HighLevel calendars for different situations—with different rules.

Here are the three I walk through in the tutorial:

1. Group Coaching Calls (Class Booking)
2. Podcast Interviews (Personal Booking)
3. Quick 20-Minute Calls (Personal Booking)

Each of these needs its own link, schedule, and boundaries.

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Calendar #1: Group Coaching Calls (Class Booking)

Use this when:
You’re the host, and multiple clients or participants need to join one recurring call.

In the tutorial, I show how I set this up for my program Amy Landino’s Inner Circle.

Inside HighLevel:

1. Go to Settings → Calendars → New Calendar
2. Choose Class Booking
3. Name the calendar clearly
   • Example: ALIC – Weekly Coaching Call
4. Assign yourself as the Team Member
5. Customize the URL
   • Example: /alic
6. Set Meeting Duration
   • For me: 90 minutes
7. Set Seats per Class
   • Example: up to 100 participants

Then choose:

• Day of the week & time (e.g., Wednesdays at 12pm ET)
• Location (Zoom, in-person, etc.)
• Whether you’ll collect payments for this appointment type

Once confirmed, HighLevel gives you a calendar link you can send to your clients.

Make It Recurring:

Because this call happens every week:

• Go back into that calendar’s Availability
• Set it to recurring for the number of weeks you want visible (e.g., up to 24)

Now your clients can see upcoming call times and add them to their own calendars—without you manually sending new links every week.

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Calendar #2: Podcast Interviews (Personal Booking with Boundaries)

Use this when:
You’re a guest on other people’s shows and want to make it easy for them to book you—on your terms.

Here’s the reality:
If someone invites you to their show, they should be willing to work within your availability.

But if you don’t define availability, you’ll get:

• “How’s Monday?”
• “What about Saturday?”
• “Can you do early morning?”

And if you’re anything like me:

• Mondays are for deep, focused work
• Saturdays are for family
• No one is getting you on a call before 10am

So we make the calendar reflect that.

Inside HighLevel:

1. Create a New Calendar → Personal Booking
2. Name it something like:
   • Podcast Interview – Amy on Your Show
3. Set the Meeting Duration
   • I choose 60 minutes (to give buffer around a 45-minute interview)
4. Set your availability rules:
   • Only Thursdays & Fridays
   • Start time: 10:00 a.m.
   • End time: 2:30 p.m. (I pick my daughter up after that)

Now when someone asks, “When can we interview you?” you don’t have to:

• Think
• Open your calendar
• Negotiate windows

You just send the link.

Add Safety Limits:

To keep this sustainable:

• Set maximum appointments per day (e.g., no more than 2 podcast interviews in a day)
• Add a minimum scheduling notice (e.g., at least 7 days in advance so nothing is last-minute)

HighLevel handles the rules. You just show up and shine.

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Calendar #3: 20-Minute Quick Calls (Personal Booking with Firm Limits)

Use this when:
Someone “just wants to chat real quick” and you occasionally agree—but never want it to take over your week.

We’ve all heard it:

“Could we hop on a quick call?”

Which often means:

“I don’t really know what I want yet, but I’d like to think out loud with you for a bit.”

Sometimes that’s valuable. Sometimes that’s a time trap.

The key is: keep those calls contained.

Inside HighLevel:

1. Create another Personal Booking calendar
2. Name it something like:
   • 20 Minutes with Amy
3. Set Meeting Duration to 20 minutes
4. Use similar availability rules:
   • Only Thursdays & Fridays
   • Only between 10:00 a.m. and 2:30 p.m.
   • No Mondays, no Tuesdays, no “wherever it fits”

Now when someone says, “Can we jump on a quick call?” you can say:

“Sure! Here’s the link to grab one of my 20-minute slots.”

And HighLevel does the hard work of enforcing:

• The duration of the call
• The days it can happen
• The times it can happen

You’re not the bad guy. The system is just… the system.

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Date-Specific Availability: When You Want to Open the Floodgates (On Purpose)

Sometimes you do want to load up one day with more calls:

• A podcast “blitz” day
• A client check-in day
• A networking-heavy day

Instead of creating an entirely separate calendar just for that, HighLevel lets you set date-specific hours.

In your calendar settings:

• Use the Date Specific Hours section to open up extra availability on one particular day
• Keep your default rules for everything else

It’s the difference between:

• “I’m available anytime!” (chaos)
• “I’m available strategically.” (intentional)

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This Isn’t About Being “Amy-Level” Busy. It’s About Being the CEO of Your Time.

You might be thinking:

“Well sure, Amy, you can set these rules. You’re busy and established.”

Here’s the truth:

• You get to make rules for your time
• You get to enforce them
• The worst-case scenario is that someone says, “That doesn’t work for me,” and you have a grown-up conversation about it

The best-case scenario?
You send your link, and they say:

“Perfect. Booked. Thanks!”

That’s leadership.
That’s structure.
That’s confidence in how you operate.

And the more you behave like the CEO of your time, the more your life and work start to reflect that.

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Why HighLevel Is Better Than a “Fake Assistant” (Or Even a Real One)

Could a human assistant help with your schedule? Absolutely.

But even a human assistant needs:

• Clear rules
• A single source of truth
• A tool that keeps everything synced

HighLevel acts like your system assistant:

• It syncs with your calendar
• It respects your busy times
• It automates confirmations and reminders
• It keeps your clients and collaborators informed without you manually chasing anyone

Plus, it doesn’t just stop at calendars:

• Build beautiful landing pages
• Capture leads
• Set up automations for follow-ups
• Keep your client communication flowing

All in one platform instead of juggling a mess of mismatched tools.

💡 Try HighLevel for 30 days free

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How to Get Started (And Join Best Year Ever)

Here’s how to put this into action:

1. Start your 30-day free trial of HighLevel
   • Use my affiliate link to unlock the extended trial
   • Poke around, get comfortable, and follow along with the tutorial as you set up your calendars
2. Register for the Best Year Ever online event
   • When you start your trial with my link, you get free access
   • Over 3 nights, I’ll walk you through how to decide what matters most next year and build a system that supports it
3. Build your three core calendars:
   • Your recurring group or client calls
   • Your podcast interview slots (or equivalent visibility opportunities)
   • Your quick-call option with clear limits
4. Send the links the next time someone asks for your time
   • Let HighLevel handle the rules
   • You focus on showing up as your best self during the time you’ve chosen to give

💡 HighLevel 30-day free trial
💡 Best Year Ever Pre-Registration

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If you don’t know what to focus on next year…
If you’re tired of letting other people’s urgency drive your schedule…
If you’re ready to stop wasting time and start acting like the leader of your own life…

Then get inside HighLevel, join me for Best Year Ever, and let’s build a system that finally matches your ambition.